NOTICE OF ANNUAL MEETING & CALL FOR BOARD CANDIDATES
To: Chadwick Estates Homeowners
From: Loreto Panettone
President, Chadwick Estates Homeowners Association, Inc. (CEHOA)
Date: February 1, 2016
Dear Chadwick Estates Homeowners:
I hope everyone is having a great start to the new year. As you know we are approaching the Annual Meeting of CEHOA members. All lot owners in Chadwick Estates are CEHOA members, so we hope to see many of you there! This year the Annual Meeting will be held at 6PM on Monday, February 29th at the North Branch of the Peoria Public Library, in the McKenzie Room (the first room on the right as you enter the building). The North Branch is located at 3001 W. Grand Parkway in Peoria, behind the Menard’s store located near Allen Road. The agenda for the Annual Meeting is as follows:
- Introduction of the current Board of Directors
- Accomplishments and financial report for fiscal year 2015
- Board presentation, member comment, and Board vote on:
- Budget for fiscal year 2016
- Changes to CEHOA documents and processes
- Front entrance repairs and modifications
- Election of new Board members
- Open member comment (as time permits)
- Adjournment
The Declaration of Restrictions that governs the neighborhood is not being changed. As a result, only the CEHOA Board, not the CEHOA members, will be voting on the changes to the CEHOA documents (specifically, changes to the CEHOA By-Laws and the Resolution Regarding Flagpoles). However, in the interest of transparency, the Board intends to make the amended documents available on the Association website (www.chadwickestates.org) before the Annual Meeting. The Board is working with the website designer to create a password-protected, members-only portion of the website and hopes to be able to use that feature to make the amended CEHOA documents available to CEHOA members before the Annual Meeting. Stay tuned for another communication on that issue.
Finally, there are four members of the CEHOA Board of Directors whose terms are expiring. If you are interested in a position on the CEHOA Board, please submit your name to me (cehoa.pres@gmail.com) by February 15th to be added as a candidate on the ballots that will be distributed at the meeting.
Please note that the Peoria Public Library closes at 8PM, so we will be starting the meeting as close to 6PM as possible in order to have sufficient time to work through our agenda.
On behalf of the entire CEHOA Board, we hope to see you at the Annual Meeting!
Kind Regards,
Loreto Panettone
President, Chadwick Estates Homeowners Association, Inc.